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Safety Checklists & Templates | Fire Safety Solutions, Inc.

Safety Checklists & Templates

Practical Tools for Fire and Life Safety

Fire Safety Solutions, Inc. provides free downloadable checklists and templates to help you maintain compliance, improve readiness, and protect your facility.

Why Fire Safety Checklists Matter

  • Compliance with NFPA, OSHA, and local codes
  • Improved accountability and risk reduction
  • Efficient monthly, quarterly, and annual inspections
  • Enhanced safety training and emergency preparedness

Available Checklists and Templates

1. Fire Extinguisher Inspection Checklist

Visual monthly checks and annual professional servicing following NFPA 10 standards.

2. Fire Alarm System Testing Checklist

Annual inspection checklist for panels, detectors, pull stations, and notification devices. Based on NFPA 72.

3. Emergency Lighting & Exit Signs Inspection Template

Monthly functionality tests and annual battery load tests as required by NFPA 101.

4. Sprinkler System Inspection and Testing Log

Quarterly and annual system inspection logs compliant with NFPA 25.

5. Kitchen Hood Suppression System Inspection Checklist

Semi-annual testing and cleaning verification per NFPA 96.

6. Fire Drill Record Template

Record fire drills, evacuation times, and issues identified for fire marshal inspections and insurance purposes.

How to Use These Checklists

  • Download and customize as needed
  • Assign responsible staff
  • Complete and document each task regularly
  • File completed forms for audits and inspections

Why Documentation Matters

Well-documented inspections protect you during fire marshal inspections, insurance claims, and legal reviews. Fire Safety Solutions, Inc. simplifies recordkeeping with BuildingReports.com digital reporting.

Industries These Templates Are Perfect For

  • Commercial offices
  • Industrial and manufacturing facilities
  • Restaurants and food service
  • Healthcare and senior living communities
  • Schools and universities
  • Government and public facilities
  • Property management companies

Best Practices for Fire Safety Program Success

  • Assign a Fire Safety Coordinator
  • Train staff on checklist usage
  • Schedule reminders for inspections
  • Fix deficiencies promptly
  • Update checklists after renovations or code changes

Important Standards Referenced

Coming Soon — Digital Checklist Platform

Fire Safety Solutions, Inc. is developing a mobile platform to automate checklist tracking, digital submissions, and inspection reminders.

Frequently Asked Questions

1. What industries do you serve, and are your services customized to each type of facility?

Yes, we serve a wide range of industries—including commercial offices, restaurants, industrial facilities, hospitals, schools, churches, senior living communities, and more. Every facility has different requirements under NFPA, state, and local codes. That’s why we tailor our services—from system design and installation to inspections and ongoing maintenance—to meet the specific risks and compliance standards for each industry we serve.

2. How do your inspection reports work, and how can I access them?

All inspections are performed using barcode-scanning technology, which ensures every device is accounted for and time-stamped. We upload these results to our secure client portal on BuildingReports.com, where you can log in 24/7 to view, download, or email reports. Reports include pass/fail status, code references, warranty tracking, and even product recall alerts—giving you complete visibility and audit-ready documentation at all times.

3. Do you offer emergency service, and how quickly can someone respond?

Yes. We provide 24/7 emergency response services for fire alarm malfunctions, sprinkler system issues, and other critical fire protection concerns. If your system goes down after hours or you’re facing a code enforcement deadline, our technicians are on standby to respond promptly—typically within hours—to minimize downtime and ensure your building remains protected and code compliant.

4. What makes your company different from other fire protection providers?

Unlike some providers who subcontract their labor, our technicians are full-time employees—licensed, factory-trained, and fully equipped with service vehicles. We also offer full-service support: design, install, inspect, maintain, and report. Our team is local to the Dallas–Fort Worth area, which means faster response times and deeper knowledge of regional codes and AHJ expectations. Plus, our digital inspection system and attention to customer service make compliance easy and transparent.

5. How often should I schedule fire alarm and life safety inspections?

Inspection frequency depends on the system type, building occupancy, and regulatory requirements.

  • Fire alarm systems: Annually

  • Sprinkler systems: Quarterly, semi-annually, or annually depending on components

  • Fire extinguishers: Monthly visual checks by staff, with annual professional servicing

  • Exit/emergency lighting: Monthly quick tests and annual functional inspections We help clients build custom inspection schedules to stay ahead of compliance and avoid penalties.

Frequently Asked Questions

1. What industries do you serve, and are your services customized to each type of facility?

Yes, we serve a wide range of industries—including commercial offices, restaurants, industrial facilities, hospitals, schools, churches, senior living communities, and more. Every facility has different requirements under NFPA, state, and local codes. That’s why we tailor our services—from system design and installation to inspections and ongoing maintenance—to meet the specific risks and compliance standards for each industry we serve.

2. How do your inspection reports work, and how can I access them?

All inspections are performed using barcode-scanning technology, which ensures every device is accounted for and time-stamped. We upload these results to our secure client portal on BuildingReports.com, where you can log in 24/7 to view, download, or email reports. Reports include pass/fail status, code references, warranty tracking, and even product recall alerts—giving you complete visibility and audit-ready documentation at all times.

3. Do you offer emergency service, and how quickly can someone respond?

Yes. We provide 24/7 emergency response services for fire alarm malfunctions, sprinkler system issues, and other critical fire protection concerns. If your system goes down after hours or you’re facing a code enforcement deadline, our technicians are on standby to respond promptly—typically within hours—to minimize downtime and ensure your building remains protected and code compliant.

4. What makes your company different from other fire protection providers?

Unlike some providers who subcontract their labor, our technicians are full-time employees—licensed, factory-trained, and fully equipped with service vehicles. We also offer full-service support: design, install, inspect, maintain, and report. Our team is local to the Dallas–Fort Worth area, which means faster response times and deeper knowledge of regional codes and AHJ expectations. Plus, our digital inspection system and attention to customer service make compliance easy and transparent.

5. How often should I schedule fire alarm and life safety inspections?

Inspection frequency depends on the system type, building occupancy, and regulatory requirements.

Fire alarm systems: Annually

Sprinkler systems: Quarterly, semi-annually, or annually depending on components

Fire extinguishers: Monthly visual checks by staff, with annual professional servicing

Exit/emergency lighting: Monthly quick tests and annual functional inspections We help clients build custom inspection schedules to stay ahead of compliance and avoid penalties.

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